Overall responsibility for advising at the graduate M. The Director is also responsible for dealing with any difficulties and problems which students may encounter as they progress through their graduate programs. The Director organizes productive and effective interaction between graduate students, the Graduate Faculty of the Department, and the Graduate Studies Committee.
The Director also acts as liaison with the Graduate School. Students should feel free to request a change of advisors at any time during their programs. To change advisors, the student will speak with the involved parties the former and future advisor and then notify the Director of Graduate Studies in writing of the desired change.
In the temporary or prolonged absence of the regular advisor, the Director will assume advising duties for the student, or assign a different advisor on a temporary or regular basis. This should be done as early as possible in the program. The advisor has primary responsibility for advising the student in all matters.
There are reasonable situations in which a student may choose to request a change of advisor e. Whatever the reason for a desired change, the student should discuss the situation with the Director of Graduate Studies, whose responsibility it is to oversee the advising of all graduate students in the Department. The Director will help the student to decide on the correct course of action and to arrange the necessary paperwork.
The relationship between a graduate student and advisor is one that can greatly impact the academic achievements and life of a graduate student. Ultimately graduate advising must be viewed as a relationship with two vested parties both with the expectations that the other part will fulfill certain, often unwritten, best practices. Following are suggested best advising practices for both parties. Written communication, e. However, e-mail is prone to misunderstandings.
Recognize that social media can blur the line between professional and personal lives and therefore should be only used if deemed appropriate by both parties;.
Allow significant time for the advisor to provide feedback in advance of pending deadlines, and keep up with graduate student responsibilities even when the advisor is not present. This may most effectively be done in written form, even if just a written summary of an in-person meeting;.
Advance Enrollment for Autumn and Spring semesters takes place during each preceding semester. It is essential for all continuing students to consult with their Advisor during this period to formalize the choice of courses for the next semester and to register online during the individual window of enrollment.
Students and Advisors should also consult the list of all graduate courses being taught during the entire academic year circulated via email the previous spring , in order for students to make curricular decisions that ensure their progress toward their degree.
By the end of the first and second years of graduate studies, a plan for the remaining curriculum should be on file with the Advisor. This Curriculum Plan is subject to change whenever necessary, but a final revision must be in the hands of the Director of Graduate Studies no later than the filing of the Application to Graduate form, in the case of students that wish to apply for an M.
Except for the special circumstances to be noted, the Department requires all GTAs to register each semester for a minimum of three courses that carry graduate credit and that count toward the degree sought. As stipulated by the rules of the Graduate School, the three courses together must total at least 8 hours. Students who are on a fellowship must register for a minimum of 12 graduate credit hours in order to maintain a full-time program.
This course counts as one of their three courses. All full-time graduate students are required to enroll each semester in a one credit-hour Colloquium course: Spanish , for students in Iberian Studies, Latin American Cultural and Literary Studies, and Studies of the Portuguese-Speaking World, and Spanish , for students in Hispanic Linguistics.
The colloquium is a critical component of professional development through increased opportunities for exchange of ideas, exposure to new areas of interest and aspects of the profession, and public presentation of scholarly work. Attendance is generally required at no more than 6 colloquium meetings per semester, but instructors are encouraged to show flexibility for enrolled students taking their exams that semester.
With the exception of courses taken to fulfill the language requirement, all courses taken within the Department of Spanish and Portuguese in fulfillment of curricular course requirements must be at the level of or above.
Courses taken outside the Department must be at the level of or above. Reading courses in a foreign language may be at the level; such courses count as graduate credit, but not in fulfillment of curricular course requirements. When students enroll in these courses, it is expected that they will take at least one other course that carries graduate credit and that counts in fulfillment of curricular course requirements. In selecting the courses for a given semester it is very important that the formal prerequisites of the various courses be strictly observed.
It is essential that students take prerequisite courses early in their program. Post-candidacy doctoral students should generally register for no more than three credit hours per semester, whether they are funded by the Department or self-funded. Post-candidacy doctoral students who take three credit hours per semester are considered full-time students.
For those admitted for Autumn and after, continuous academic year registration is now required for post-candidacy doctoral students. For further information about the continuous enrollment policy, see Section 7. Approval for these courses during the semesters specified is given only in those unusual circumstances where departmental offerings are clearly insufficient to serve the curricular needs of the student.
Students and Advisors alike should realize that it is in the best interest of the student to enroll in a regular course which normally offers more effective preparation for the degree examination and which represents a more substantial element on the academic transcript If departmental offerings within a given period of time do not allow for the possibility of taking a certain course to meet an area requirement and the student and Advisor determine that an Independent Study Course is essential to make progress toward the degree sought, students may petition the Graduate Studies Committee for substitution of another course of related content.
The petition must be submitted as early as possible on the departmental request form. Only when approval has been given by the Director of Graduate Studies may registration be completed.
If students plan their program well in advance and take courses as they are offered, rather than waiting for them to be given during future semesters, they should experience little, if any, need for requesting an Independent Study Course. In this way, the Department will also be better able to offer a variety of advanced courses that meet the stringent enrollment minimums mandated by the College of Arts and Sciences.
Because of severely reduced course offerings throughout the University during the summer, certain courses are made available under circumstances in which they are not normally approved during the two semesters of the academic year. Those courses include MA Exam Preparation , Fulltime enrollment is four credit hours for pre-candidacy GTAs and six credit hours for fellows; maximum enrollment, unless Graduate School permission is sought, is eight credit hours.
Post-candidacy students should register for three credit hours of Research for Dissertation. Pre-candidacy students may choose from among three options:.
Independent Study This option is available only when departmental offerings have been or are clearly insufficient to complete requirements for the degree sought, and the student must seek approval in advance from the Graduate Studies Committee using the departmental request form. The grade at the end of the Summer Semester will be assigned by the supervising Instructor.
The purpose of this option is to enable the student to research and write a scholarly paper for submission for a conference or for publication, or to prepare a research proposal. This option must be contracted with the Advisor and the Instructor involved if different from the Advisor.
No departmental request form is needed. The purpose of this option is to read and take notes upon a portion of the reading list that will constitute a significant part of the upcoming examination.
Prior to the commencement of the Summer Semester, students will, in consultation with their Advisors, draw up a list of the titles that they propose to cover during the summer.
The grade at the end of the Summer Semester will be based upon the successful completion of the work agreed upon by the student and the Advisor, as verified by submission of reading notes. The grade at the end of the Summer Session will be assigned by the individual Advisor.
A graduate student who believes a grade received in a course is inappropriate should first discuss and try to resolve the matter directly with the instructor, if at all possible. If the graduate student is not satisfied with the results of this discussion, he or she can appeal the grade to the chair.
The chair will investigate the situation and may appoint a special review committee if he or she believes it necessary. Each year the Department of Spanish and Portuguese at The Ohio State University awards a number of Graduate Associateships to graduate students who are working toward the degree. The most numerous of these Associateships, by far, are Graduate Teaching Associateships.
The position of Graduate Teaching Associate GTA , essential to the functioning of the Department, carries with it important responsibilities.
Chief among these is the maintaining of a proper balance between academic studies—the first priority for the Associate—and professional preparation, i.
The great majority of Graduate Teaching Associateships in the Department of Spanish and Portuguese are within the area of Spanish language teaching. For this reason, among applicants to the Portuguese PhD program, priority will be given to those who have some proficiency in Spanish. In order to hold an appointment as Graduate Teaching Associate, every student in the Department of Spanish and Portuguese must satisfy the following eligibility requirements.
The appointee:. Note: While the appointment of a graduate degree candidate as GTA is the normal form of financial aid in the Department of Spanish and Portuguese, students may on occasion be appointed to the position of Graduate Research Associate GRA , which involves assisting a faculty member with research, or to the position of Graduate Administrative Assistant GAA , which involves carrying out specified administrative tasks. Such appointments are not usual and are normally supplementary to an appointment as GTA.
If they have no teaching duties, however, GRAs and GAAs are exempt from the requirements of attending the training workshop, enrolling in Spanish , and certifying proficiency in spoken English. Applicants for an Associateship who are not enrolled must make simultaneous application for admission. As explained earlier, application materials for admission are available from the Admissions Office of the University. As part of the admissions process, the Graduate Studies Committee of the Department evaluates all applications for Associateships, taking into account academic achievement in previous course work, letters of recommendation, previous experience in the culture, use and command of the language travel, study abroad, and so on , prior teaching experience, if any, and any other information which seems useful and pertinent.
Applicants to whom an Associateship is awarded are subsequently sent a letter stating the terms of the appointment. This letter is signed by the Chair of the Department, and, if accepted, by the applicant.
Offers for new Associateships are normally made late by late February or March, although circumstances may on occasion oblige the Department to make additional appointments later in the academic year.
In those instances in which a student accepts an offer before April 15, and subsequently desires to withdraw that acceptance, the student may submit in writing a resignation of the appointment at any time prior to April However, an acceptance given or left in force after April 15 commits the student not to accept another offer without first obtaining a written release from the Chair of the Department.
GTAs normally are appointed for two semesters. The Department will rescind the contract of those who relinquish their appointment in the absence of extenuating circumstances. It should be understood that such a petition does not, however, guarantee a Teaching Associateship for the desired semester.
Associates who are absent from the program for more than two semesters may be asked to reapply for admission to the program and Teaching Associateship. The contracts of Graduate Teaching Associates are renewed by the Chair of the Department upon the recommendation of the faculty.
The faculty recommendation results from an annual review, usually carried out in the spring semester, of both the teaching and the academic record of all GTAs. Prior to the review, students must submit the Annual Evaluation of Student progress form to their Advisors. Subsequent to the review, academic Advisors meet with their advisees to discuss the outcome of the review and to inform them of any specific suggestions for improvement that may have emerged from the review. Graduate Teaching Associates may expect to be reappointed provided that:.
Once this is raised to 3. Provided that the student is in good standing and teaching evaluations are satisfactory, the appointment as a GTA can be continued; if a student is not in good standing, the appointment becomes null and void. Letters of reappointment are normally sent in May. Acceptance or rejection by the candidate must be received in written form by the Chair of the Department no later than two weeks after receipt of the offer.
The letter of acceptance is considered binding upon the individual and cannot be rescinded without the approval of the Chair. Associates who are not reappointed will be so informed in writing by the Chair of the Department, who will state the reasons for non-reappointment.
If the Associate wishes to appeal the non-reappointment, the appeal must be put in writing, and it must be received by the Chair within two weeks of the date of the non-reappointment notice. If the appeal is denied by the Chair, grievance proceedings may then be initiated according to the guidelines given in Section VIII.
It is the responsibility of the Chair of the Department of Spanish and Portuguese to ensure that the quality of teaching in the Department is maintained at a high level. GTA appointments may be terminated prior to the end of the appointment period only with the written approval of the Graduate School.
A GTA appointment is terminated prior to the end of the appointment period for any of the following reasons:. A GTA whose appointment is terminated will receive notification of the termination in the form a letter from the Chair, stating the reasons for the termination. If the Associate wishes to appeal the termination, the appeal must be put in writing, and it must be received by the Chair within two weeks of the date of the notice of termination.
Graduate Associates should report grievances related to their appointment directly to the Chair of the Department. If the Chair cannot resolve them to the satisfaction of the Associate, they may be remanded to the Graduate Studies Committee or to an ad hoc committee appointed by the Chair. If a resolution cannot be obtained through departmental procedures, the established procedures of the Graduate School will apply see Appendix D of the Graduate Student Handbook for more detailed information.
Financial support for Graduate Associates and fellowship recipients for whom fees are waived will be provided for ten semesters of funding while pursuing the integrated M.
Students may receive an additional year of funding two semesters if the student is making reasonable progress. Presidential, FLAS or Fulbright-Hayes fellowships can apply for an extra year of funding two semesters from the department.
In order to provide teaching assignments to all graduate students in the Portuguese graduate program, GTAs pursuing an integrated M. Approximately twelve additional hours are spent preparing class, attending staff meetings, grading, and performing those tasks expected of a university-level instructor.
Total hours are twenty per week. Under-enrolled courses that are approved to run by the Chair in consultation with the Dean normally require one extra service hour from the GTA pending availability, the GTA may choose another appointment for a class that meets minimum enrollment.
When enrollment is between students on the first day of the semester , the GTA will receive a one-hour reduction in required service hours. In order to ensure coherence for the undergraduate students in our courses and to maintain consistent expectations for our instructors, we ask graduate students to follow the following procedure when they are absent from their teaching duties:.
If not possible in advance e. In either case, please provide appropriate documentation when possible e. Please note that only doctor's appointments of an emergent nature will qualify to provide compensation for instructor coverage.
It is an expectation that all other doctor's appointments are scheduled during non-teaching times. The email should contain the title of the course e.
At the through course levels, buddy lists are provided to instructors to facilitate this process. The Department will compensate substitutes who cover for cases of illness, conference attendance, and family emergencies.
Because of existing visa regulations, the Department can only compensate domestic students or lecturers. The Department adheres to the Graduate School policy on short-term absences and leaves of absence. See Graduate School Policy for more detailed information. Otherwise, to fulfill the GTAship they will be assigned 20 hours of work related to the language program with an expected minimum of 10 hours to be completed on campus until or following their maternity leave.
All GTAs are periodically visited in their classrooms by an evaluator assigned by the appropriate departmental committee. After each classroom visit, the evaluator meets with the GTA to discuss the visit and the substance of the evaluation. The evaluation is then put in written form and two copies are made: one of these is given to the GTA; the second forms part of the record that is considered at the time of annual review.
GTAs are evaluated on such areas as preparation for class, appropriateness of techniques to class content, use of the target language in the classroom, adherence to the guidelines established by the Department, and general classroom acumen. Stipends are determined by the College of Arts and Sciences. Levels of compensation are set according to College policy and a departmental protocol that is based in part on degrees earned and in part on amount and type of teaching experience.
The amount differs based on Level I M. Graduate Associates and Fellows appointed for Autumn Semester will receive their first pay at the end of August.
Other student fees, such as parking costs, late penalties, health insurance, recreation fee, activity fee, and the mandatory COTA fee, must be paid by the student. Upon registration students are automatically enrolled in Comprehensive Student Health Insurance Coverage if they are enrolled at least half time each semester unless they complete the online waiver form by the deadline each year.
The remaining balance is deducted monthly from their pay. Detailed benefits information and premium comparisons are available here. Typically, this will permit GAs who held a position during the regular academic year to enroll for full-time studies minimum of 4 graduate hours during the Summer Session, without a teaching appointment and without paying tuition and fees; note that there is no stipend. As noted earlier, the Department adheres to the Graduate School policy on short-term absences and leaves of absence.
The Department of Spanish and Portuguese makes every effort to provide all Graduate Associates with appropriate facilities to carry out GA teaching, research, or administrative duties. GTAs will be provided with a copy code in order to use the departmental copiers to print or copy instructional materials for the courses they are teaching, up to copies per course. Additional copies may be requested as needed for teaching materials.
Most course assignments, final papers, exams, and dissertation chapters may be submitted via email or in the Carmen dropbox, with faculty members taking on the responsibility of printing these documents if they need hard copies.
In the semester in which they are defending their dissertation, students may request an additional copies in order to print out a copy of their dissertation to be delivered to the Graduate School for formatting review. Students should consult with their committee members about whether they would like a printed or an electronic copy of the full dissertation; in this case the printing is the responsibility of student.
Depending upon enrollments and available funds, Summer session positions may be available for GTAs. Fulltime registration 4 graduate credit hours is required for Summer session appointments.
Assignment of Summer session GTA appointments is based on the following criteria:. Programmatic and Departmental need defined in this context as the need to hire particular instructors with the expertise or qualifications necessary to build specific aspects or areas of the language program, or the best instructor to teach a specific course ;.
Seniority, according to the following ranked order: a. Departmental ABDs those who have presented their prospectus and are writing their dissertation b. Departmental post-candidacy students those who have passed their candidacy exams but have not yet presented their prospectus c. Departmental integrated M. Assignments are also dependent upon teaching success, as verified by teaching evaluations and supervisory reports. In addition, the Department needs to meet its contractual obligations, such as those that might be offered to international students as part of their initial appointment for summer session.
For all other students, Summer session appointments are not guaranteed. However, reasonable effort will be made to grant an appointment to ABD students category [a] who request one prior to their last year in the program so that they may continue writing their dissertations without seeking outside employment.
Facilitating GTA professional development is a top priority of the Department, in part to help our programs' students be successful in seeking tenure-track positions. Teaching advanced-level courses level and above as well as GE courses taught in English is an opportunity offered to the best-prepared students for their enhanced professional preparation. It does not constitute an entitlement, and having taught at the advanced level is not a guarantee that one will continue to teach at that level.
GTAs who desire to teach courses at the GE and advanced-level may need to attend course-specific workshops or regularly visit the course during the semester for consideration. Decisions regarding assignment of GTAs to GE and advanced-level courses will be made on the basis of the following considerations:. Departmental need defined in this context as the persons who are best qualified to teach a particular course on the basis both of academic success in the relevant area s and of teaching success as verified by teaching evaluations and supervisory reports, either in the course requested or in other courses.
Seniority, according to the following rank order: a Departmental ABDs those who have presented their prospectus and are writing their dissertation ; b Departmental post-candidacy students those who have passed their candidacy exams but have not yet presented their prospectus ; c Departmental integrated M. Rotation, the goal of which is to afford as many students as possible the chance to teach advanced courses. Assignments of GTAs and lecturers to advanced level courses will be made by the Department Chair, in consultation with the Vice-Chair and course coordinator s.
Tenure for students who begin their fellowship in summer at the request of their program can be from mid-May through mid-May of the following year. If the fellow graduates prior to the end of the fellowship period, the fellowship will terminate see exception to withdrawal cost at the end of the semester that graduation occurs. The fellowship offer applies exclusively to graduate study in the graduate program making the nomination.
Health Insurance. All domestic students who have coverage through a non-university health insurance plan and who want to waive SHI coverage can do so by completing the online waiver process on the SHI website. Graduate fellows may purchase a student or a staff parking permit. Information regarding the parking permits can be obtained from CampusParc.
Tax Liability. According to the Federal Tax Reform Act of , fellowship stipends are considered taxable income. However, because fellowships are considered awards, the university may not withhold income tax from the monthly stipend. Students will not receive a W-2 Form. Students may be required to file federal and state estimated quarterly income tax forms. Information about fellowships and taxes can be found at the IRS website.
Students may also be required to pay the Columbus city tax City of Columbus tax website. Google Tag Manager. Last Updated:. Share Page. Facebook Twitter. Welcome to the Graduate School The Graduate School offers an array of services to students, faculty, and staff in-person on the second floor of University Hall from 9am-5pm, Monday through Friday.
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